Meeting & Event Services
After a long day of business meetings, Dallas/Fort Worth hosts a plethora of entertainment options for groups of all sizes.

Take the time to explore some of the Metroplex’s best entertainment destinations. No matter where you’re planning your next meeting, there’s always something new to see or do. This chapter features a compilation of the hottest entertainment complexes highlighting live music, comedy clubs, nightclubs and bars. It also features the very best entertainment companies in the area that provide music, game rentals, comedy and much more.

Dallas’s West End Historic District features great restaurants and bars. The streets are accented by horse-drawn carriages, sidewalk artists, entertainers, and seasonal events such as outdoor ice-skating and concerts.

Deep Ellum is located just east of downtown Dallas and is popular for its live music venues. The avant-garde district originated as Dallas’s blues scene in the 1920s and ’30s.

Greenville Avenue begins east of downtown at the top of Ross Avenue and parallels North Central Expressway. “Lower Greenville” features cozy bars, restaurants and shops intermingled with quaint cottage-lined side streets. From Mockingbird Lane North, Greenville widens and so too does the array of shops and restaurants.

The “upper” section of Greenville can be reached from downtown Dallas by way of DART’s light rail stations at Mockingbird, Lovers Lane and Park Lane.

Knox-Henderson is located a few miles north of downtown on either side of North Central Expressway. Boutiques, cafés, clubs and brew pubs nestled within this area are serviced by the historic McKinney Avenue Trolley. Uptown combines the rich blend of old and new just north of downtown. The narrow brick-paved street features intimate nightclubs and delicious restaurants tucked in between trendy condos and high-rise office buildings.

One of the newest features of the area is the entertainment district’s Victory Park. Home to Dallas’s state-of-the-art sporting event, entertainment and performing venue as well as one of the most vibrant and innovative mixed-use urban developments in the country.

Oak Lawn offers a unique charm all its own, including many of Dallas’s most famous restaurants, trendy clubs, shops and apartment/ condo communities. At the higher end of Oak Lawn, the street gently turns into the legendary Preston Road which leads through the city’s most prestigious residential community, Highland Park.

Addison is not only a North Dallas suburb, but it also describes the North Dallas Tollway and Belt Line Road West line-up of notable clubs.

The Shops at Legacy, located in Plano, is gaining a reputation as one of the Metroplex’s sophisticated hot spots. In the heart of Legacy Town Center, experience a mélange of retail establishments, a full-service hotel, restaurants and upscale lounges.

The Fort Worth Stockyards feature Billy Bob’s Texas—the world’s largest honkytonk— but there are other places to scoot your boots as well. Throughout the Stockyards, you can find Texas or Tejano music to dance to or just have a beer and listen.

Sundance Square is downtown Fort Worth’s premier entertainment and retail district. The square offers many different dining, nightclub and entertainment options. Everything is within walking distance, so visitors will find it easy to explore!

• If you have not booked entertainment before, your safest way to ensure a successful event is to ask your venue contact for entertainment options or agencies they trust with their entertainment needs. A majority of venues have a “Preferred Vendor List.”

• Power requirements for musical groups are often thought of last, along with staging. Power problems can make or break your successful event. Without power, your 10-piece party band might as well go home. Without sufficient power, circuits will blow resulting in damaged equipment, and your client and guests being left in the dark; not to mention safety concerns while the lights are out. Check with your entertainment to verify power requirements for the venue when you contract the performer and pass it along to your venue coordinator. Your performer, band leader or entertainment agent will know exactly the power requirements needed for your event.

• When having an event that is three hours or longer, it is a good idea to have a breakroom with food and beverages for your entertainers. This gives them a quiet place to go when not performing that is out of the way of your guests. It also keeps them on-site in case of last-minute announcements or adjustments to the schedule.

• Often thought of last, along with power requirements, is staging for your entertainers. Securing enough space is crucial in the layout of your meeting room. Check with your entertainer or consultant for proper staging dimensions. If a stage is needed, make sure the stage will be set prior to the band’s arrival.

• Set-up times are important to consider. Check with your entertainers to see how long they need to set up equipment. If planning a larger event with a band, they may need up to three hours or more to set up lighting and sound. Check with your venue for set-up times for your room and make sure the entertainers have adequate time to prepare for you and your attendees. Other entertainers may only need a few minutes to set up.

• Additional resources for securing entertainment are professional organizations such as the Society of Texas Entertainment Professionals (STEP), Meeting Professionals International (MPI), International Special Events Society (ISES) and the National Association of Catering Executives (NACE).

Orchestrating an impeccable corporate meeting or hosting an event requires the accumulated efforts of an experienced team of professional service providers to help streamline the occasion’s ultimate success.

The Dallas/Fort Worth Metroplex is an ideal place to find a wide variety of service providers specializing in various trades and amenities to accommodate your function. To further assist you, this chapter highlights some of these experts and provides contact information for your convenience. Some of the more popular services to consider as you launch your meeting or event include:
• Advertising
• Audio/Visual
• Catering
• Event Coordinators
• Florists
• Photographers
• Promotional Products
• Security
• Signs
• Speakers
• Temporary Staff
• Tours
• Translators
• Travel Management

Capturing the essence of a great event frequently depends upon the level of creativity and flexibility allowed. So, keep your options open. Try using promotional products— our newest service category—to give your meeting or event a distinct and unforgettable lasting impression. The details make all the difference so let the savvy service providers usher in something positively sensational while still remaining cost conscious.

For instance, consider implementing some of these services at your next meeting event:
• Awards/Trophies
• Balloon Decorations
• Banners/Flags
• Exhibit Design
• Formal Wear Rental
• Golf Services
• Health/Body/Beauty
• Live Music/Entertainment
• Models/Hostesses/Demonstrators
• Promotional Products
• Special Effects/Fireworks/Lasers
• Team Building

Brainstorming innovative meeting services can give new meaning to a standard meeting event. While you will want to maintain a level of professionalism and practicality, adding a splash of the unexpected will capture the attention of attendees who may have grown complacently accustomed and unmotivated to the cookie-cutter style.

We hope this chapter is the beginning of something amazing for you and your company.